Step 1: Make positive you’ve gotten the best permissions. There are quite a few permissions wanted to start out and cease a recording in a gathering. First, the consumer will want a subscription like Office 365 Enterprise, Business Premium, or Business Essentials.

If you are working as a part of a company, your IT administrator could must allow recordings for the group. Some organizations default to disabling recordings besides in sure conditions. If you are working independently, then it needs to be enabled by default.

Only sure customers can document conferences after they be part of. That contains each assembly organizers and those that have a part of the organizer’s group on Microsoft Teams. Those who’re a part of completely different organizations and friends will be unable to document.

Step 2: Log into Microsoft Teams and be part of a gathering. Arrange for one particular person to start out and cease the recording if vital – you can not make a number of recordings of a gathering on the similar time.

Step 3: In the assembly, take a look at the menu on the high of the window, and choose the More actions possibility (the three-dot ellipses icon).

Step 4: Select Start recording within the drop-down menu. Some organizations have a recording coverage that you’ll now want to just accept earlier than the recording can begin, though this isn’t frequent. All those that have joined the assembly will obtain a notification that the assembly is now being recorded.

Step 5: Turning on recording will even activate transcriptions, except transcriptions have particularly been blocked by an administrator. Transcriptions could be considered in actual time and are saved alongside the video when the recording ends. Transcriptions are essential if the recording is being made for compliance or authorized causes, amongst different makes use of. Live transcriptions could be stopped at any time within the More actions menu.

Step 6: When it’s time to cease recording, go to the More actions menu once more, and choose Stop recording. The recording will now be processed, which may take some time, so it is probably not instantly accessible to view.

When Microsoft Teams data a gathering, it’s saved to SharePoint. If it was not a channel assembly, it’s saved to OneDrive. Visit these places to seek out the file of the assembly. A hyperlink to the recording will even seem on the channel or chat the place the assembly befell, and it is going to be accessible within the Files tab of the channel, too.

You can share the file both straight with another person on Teams or copy it and paste it into quite a lot of different platforms, relying on what’s best.

Important observe: Microsoft Teams recordings usually have a built-in expiration date, after which the assembly won’t be accessible (plus a grace interval for the proprietor of the document). This could be disabled by IT. The expiration date will present up in Teams together with the hyperlink to the assembly, in addition to within the Details part of Show actions within the recording file. Those recording the assembly can sometimes customise the expiration date. It’s essential to verify the video is shared or used earlier than the expiration date. If the recording was made for compliance functions, expiration dates needs to be disabled or the information needs to be saved completely in one other manner.

Recording Meetings extras

There are another concerns to make when recording a gathering in Teams:

• Recordings will mechanically cease when everybody has left the assembly. However, recording won’t cease if the one who started it leaves – meaning another person could must cease it manually on the proper time.

• Sometimes regional guidelines can influence recording settings. For instance, native rules could require that everybody give their permission to be recorded earlier than starting.

• Guests and exterior attendees will be unable to view the recording except somebody shares it straight with them.

• The video of the assembly can solely present as much as 4 video streams directly. You can not change to different streams when viewing a recording.

• Compliance necessities could overrule a number of the settings that we’ve mentioned above.